Corporate intranets
News, leadership communication, departments, policies, services and targeted content in a clear employee experience.
MICROSOFT 365 & SHAREPOINT
Build a connected workplace around people, knowledge and work
Toqsoft turns Microsoft 365 and SharePoint into a governed digital workplace—bringing communication, documents, collaboration, knowledge, workflow and business systems into one coherent experience.
MORE THAN FILE STORAGE
Make Microsoft 365 feel like one working environment.
Microsoft 365 provides a rich collection of services. Value grows when those services reflect how the organisation communicates, governs information and completes work.
We design the information architecture, experiences, controls and integrations that connect SharePoint, Teams, OneDrive, Viva, Power Platform and the wider enterprise estate.
The result is simpler navigation for users, stronger information control for the organisation and a foundation that can evolve without becoming fragmented.
WORKPLACE CAPABILITIES
Connect content, collaboration and services.
Each capability is designed around a clear business responsibility and a shared governance model.
Document management
Structured libraries, metadata, versioning, review, approval, retention and reliable retrieval.
Teams and collaboration
Purposeful workspaces for departments, projects, committees and external collaboration.
Knowledge and search
Knowledge centres, taxonomies, expertise, enterprise search and curated answers.
Requests and workflows
Forms, approvals, notifications, task routing and service tracking with Power Platform.
Records and governance
Permissions, sensitivity, retention, audit, lifecycle controls and accountable ownership.
INTRANET & EMPLOYEE EXPERIENCE
Give people a reliable front door to the organisation.
A well-designed workplace helps employees understand what is happening, find trusted information and reach the services relevant to their role, location and responsibilities.
Targeted communication
News, announcements and leadership messages shaped by audience, region or function.
Department and service hubs
Consistent navigation to HR, finance, IT, policies, forms, people and common tasks.
Personalised workplace
Role-aware content, quick links, tasks, approvals and business information.
Publishing governance
Clear ownership, review cycles, expiry, accessibility and editorial standards.
INFORMATION LIFECYCLE
Manage documents as business evidence—not anonymous files.
- 01
Create & classify
Templates, metadata and content types establish context from the beginning.
- 02
Collaborate & control
Co-authoring, versioning, permissions and check-in support safe teamwork.
- 03
Review & approve
Defined decisions, reminders and audit trails replace informal hand-offs.
- 04
Retain & dispose
Policies protect records for the required period and support defensible disposal.
COLLABORATION WITH CONTEXT
Keep conversation, documents and decisions connected.
We align SharePoint sites, Teams workspaces, OneDrive and Microsoft 365 Groups so users can collaborate naturally without losing ownership, structure or lifecycle control.
EXTEND THE WORKPLACE
Bring business processes into the flow of work.
Microsoft 365 becomes more valuable when employees can act—not only read. We connect workplace experiences to forms, approvals, data, applications and communications.
Power Apps
Focused employee and mobile experiences for requests, inspections and operational work.
Power Automate
Approvals, reminders, routing, document generation and cross-system actions.
Enterprise integration
Connect Dynamics 365, Business Central, Salesforce, SAP, Azure and custom APIs.
Insight and assistance
Power BI, Microsoft Search, Copilot and governed knowledge assistance where appropriate.
GOVERNANCE BY DESIGN
Enable collaboration without surrendering control.
Governance should make good practice easier for users while giving owners clear visibility and accountability.
Architecture and ownership
Site models, naming, provisioning, owners and lifecycle responsibilities.
Identity and permissions
Least-privilege access, guest collaboration and regular access review.
Compliance controls
Sensitivity, retention, audit, eDiscovery and records-management alignment.
Operational governance
Usage, content health, adoption, support and controlled platform change.
IMPLEMENTATION APPROACH
Start with the workplace people need. Build the governance it requires.
- 01
Discover
Understand audiences, work patterns, content, controls and the current Microsoft 365 estate.
- 02
Design
Define experience, architecture, governance, integrations and a phased roadmap.
- 03
Deliver
Configure, migrate, build, test and launch priority workplace capabilities.
- 04
Adopt & evolve
Support users, measure value and govern continuous improvement.
MAKE MICROSOFT 365 WORK AS ONE
Let’s shape a secure digital workplace around your organisation.
Whether you need an intranet, document solution, collaboration model or a wider Microsoft 365 roadmap, we can help define the right next step.
Request a Consultation